When you are sending a resume, CV, a cover letter, or a motivation letter, it is important to remember that this is not just one conversation. What you put in the email matters because it sets up what will happen next. What to write in an email when sending a resume sample? How much information should I include? What tone should I use? These questions and more can be answered with these tips for writing an effective and persuasive email when you are sending your resume.
What Should I Write in an Email When Sending a Resume
A Good Lead Sentence
What you say in the first sentence matters just as much as what’s after it. What you want to do is make a statement that clearly states what your intentions are. You want the person receiving your message to be interested enough so they want to continue reading. A couple of examples of a good lead sentence would be:
- “I am applying for the position that was advertised”
- “Please find my attached resume and cover letter.”
- “I was excited to see your opening for an accountant and wanted to apply.
- “My name is ____, and I would like to be considered for the job you posted online recently about social media marketing positions. ”
What you do not want to write is something like: “Hello, I hope your day has been great so far! Here is a resume…” What makes this sentence bad? It opens with meaningless pleasantries that are not relevant to the situation. It does not say what you want or why you are sending your resume.
The next thing you want to do, when you are wondering what I should write in an email when sending a resume, is to introduce yourself. You want to create a connection between the person receiving your email and yourself. You can take this opportunity to show that you are familiar with their company (if they’re well known) or what kind of industry they work in (for less popular companies). Some examples of what you can say are:
- “I was excited when I saw your opening for a copywriter. What you are doing with ____ is really interesting, and it seems like the perfect company to bring my skills to bear. ”
- “My name is ______, and I am very interested in working for ABC Corporation because of what they do.”
- “I recently did an internship at XYZ company and did some research on your organization. What I found was really interesting…”
- “I am currently working in the same industry as yours, so I think this will be a great fit for me! You can see from my resume that I have done the same type of work in the past.”
Another way you can introduce yourself is by saying something about your skills and what makes them unique/relevant to their company. What are some examples? You could say things like:
- “I have several years of experience in the field and have done many projects for different companies. What I find most valuable is my ability to work well under pressure while managing multiple priorities at once.”
- “What makes me unique as a candidate are experiences where I had to use creative problem solving to achieve a goal. What I find most valuable is my ability to communicate complex concepts in an easy-to-understand manner.”
- “I am really good at managing social media accounts, which will be beneficial to you because…”
- “I have a lot of experience in project management, which will be helpful for your company since…”
What makes these sentences good is that they show what skills and strengths you can bring to the table. This will keep the attention of the person that is hiring and get them excited to read more.
List Your Skills and Accomplishments
The next thing you should do when you find yourself asking the question, “What should I write in email when sending resume?” is to list your skills and accomplishments. What makes this section effective is if it’s clear regarding what role/impact their skills had on the company or project they completed at their previous job. You should also use numbers wherever possible.
Explain Why You are Interested in the Company or Position
This section is where you address why you are interested in the company or position. What makes this effective is that it shows what caught your attention and how it can benefit you as well. Here are some examples of good sentences for this:
- “I could see myself working here because…”
- “The internship I did at your company was really helpful for me since it taught me…”
- “Your organization is well known in this industry, and that’s why I am interested in applying.” What makes these sentences good is that they clearly show what the person has
- “I was drawn to XYZ because I believe their mission statement aligns with my own values…”
- “I am really interested in working for your company because it is clear that you prioritize environmental conservation. What I found so interesting was…”
This shows the person receiving your email what kind of qualities they can expect to see from you if they hire you. It also sets up good expectations on both sides by showing how you can help them and how they can help you.
End With a Call To Action for Them to Contact You About Setting Up an Interview Time
The final paragraph you should have at the end of your email is a call to action. What this means is that you are asking them for something. What makes it effective is that what you are asking for will benefit both parties involved, such as an interview time or having another person get in touch with you about setting up an interview time. A couple of examples of a call to action at the end of your email would be the following:
- “If you are interested, please feel free to contact me at 123-456-7890. I am available on Mondays and Wednesdays between the hours of 12pm – 12am EST. What works best for you?”
- “I hope that discussing further would be beneficial to both of us! What is the best time to reach you for a follow-up call?”
- “I would love to meet with you in person if possible. What are some good times for you?”
- “If there is someone else at your company I can speak with, please let me know their contact information so we can set up an interview time. Thank you!”
This way, it shows that you are interested and will contact them if they don’t respond. What makes this effective is that it is showing initiative and what the next step in your hiring process is going to be. It can also show your level of professionalism when sending a resume.
What you do not want to write is something like: “I hope this email finds you well and I look forward to hearing from you soon.” What makes this sentence bad? It sounds insincere when paired with the rest of your email. The goal of the email is to portray a sense of confidence and poise, which is why you want to avoid clichés that may come off as weak or unconfident.
How Do You Sign Your Email?
The next thing to know when you are wondering what to write in an email when sending a resume sample is to officially close your email professionally and respectfully. What makes this effective is that it leaves a good impression and sets the tone for your future emails.
A professional way of signing off your email is with your full name, contact information, and your current title. What makes this effective? It shows that you are a professional and can be taken seriously. Here are some examples of how to sign off on your email:
- All the best,
- Best regards,
- Best wishes,
- Fond regards,
- Looking forward to hearing from you,
- Sincerely yours,
- Thanks again,
- With appreciation,
- With gratitude,
What Tone Should You Use
The last piece you need to know when wondering what to write in an email when sending a resume sample is to close your email by being as professional as possible. The tone that you use will determine how your resume is received and the relationship you have with the company going forward.
What makes this effective? Some ways to show that you are being professional when sending a job application email include using proper grammar, not making spelling errors in the e-mail or on your resume, and finding an appropriate time of day to send it off.
In conclusion, what should I write in email when sending a resume is a common question among job seekers. It’s important to make sure what you write in an email when sending a resume, CV or motivation letter shows professionalism, as this can be key for getting hired by a reputable company. Although there are many things to consider when writing an effective job application email, we hope these tips will help point out some common mistakes and guide you towards making more positive impressions on potential employers. With this information, your question, “What should I write in an email when sending a resume?” should be answered and you should be on your way to landing that dream job!